Jobs at Montgomery History

 

Office Manager (part-time)

Montgomery History

Rockville, Maryland

Montgomery History seeks a skilled, experienced, and enthusiastic professional for the position of Office Manager. The successful candidate will be an integral part of our team and will advance the organization’s mission by managing all administrative functions, provide support to outside bookkeeper and accounting firm, coordinating with vendors, and maintaining database of supporters.

About Montgomery History

Montgomery History collects, preserves, interprets, and shares the histories of all of Montgomery County’s residents. To that end, we operate the c. 1815 Beall-Dawson House as a historic house museum, the Stonestreet Museum of 19th Century Medicine, and the Jane C. Sween Research Library. We also manage the County’s official government archives and maintain a 10,000-item collection of historic artifacts dating from prehistory to the present. We host and participate in numerous public events every year including our annual Montgomery County History Conference. With a focus on outreach and inclusivity, our new “pop-up” exhibits, such as a hands-on one featuring historic typewriters, have proven to be exceedingly popular, as has our well-known Speakers Bureau. Montgomery History is also home to the Center for Suburban Studies, which explores the county’s more recent past.

Responsibilities of Office Manager:

  • Administrative: answer phones; sort mail; maintain organization’s filing systems (electronic and hard copy); respond to inquiries; track inventory and order office supplies; manage vendor relations; liaise with City of Rockville, security firm, phone/Internet provider and others to manage facilities; collect timesheets; maintain regional nonprofit licensing status; maintain overall office upkeep.
  • Financial: compile invoices for accountant for processing; make bank deposits; manage petty cash; manage data-sharing between donor database and financial software; assist with document preparation for annual audit.
  • Development and Database Operations: maintain integrity of donor information; input all donor/member contributions and dues; generate monthly membership renewal and acknowledgement letters; extract and manage data for solicitations, mailings, fundraising, program, and communication purposes; serve as liaison with printers, mailhouses, and post office for production of annual appeals, quarterly newsletters, and other communications pieces; lead communications with network security firm, customer service, and software support platforms to maintain security and data requirements, maximize efficiency, and troubleshoot performance; track, code, and report on all giving types including individual, corporate, grant, and in-kind donors; generate reports to analyze donor activities, trends and performance; participate in trainings and webinars as needed.
  • Assist with educational and fundraising events as needed. Other duties as assigned

Requirements:

  • Bachelor’s degree; 3-4 years of professional experience in non-profit administration.
  • Excellent communication, technical, and entrepreneurial skills.
  • Detail oriented.
  • Strong interpersonal and relationship-building skills.
  • Technical proficiencies: database software and MS Office, including Excel, are musts.
  • Experience with Quickbooks, PastPerfect, WordPress, Constant Contact, and social media/online interfaces is strongly desired.
  • Ability to lift 30 lbs., climb stairs, and visit indoor and outdoor sites.
  • Use of, or access to, personal automobile, as needed.

Salary: Montgomery History offers a competitive salary and benefits. This is a 20-hour/week position with occasional weekend and evening hours required.

To Apply: please email cover letter, resume, and four professional references to Matthew Logan, Executive Director, at info@MontgomeryHistory.org. Type “Application for Office Manager” in the subject line. Applications will be received until the position has been filled. No phone calls, please. All applicants will be notified their application has been received. Selected applicants will be contacted for telephone and/or in-person interviews.